Print materials with associated online versions

Member and LC copy:

When cataloging a new print title, if the record contains an 856 field, determine if the online item is a monograph, serial or database. If the online version is anything other than a monograph: Refer it to the SERRM team for processing.

If it is a monograph:

  • If the information indicates that the link leads to a contents, index or abstract page or publisher’s page or other associated informational page, do not check the link, and leave the 856 field as is. Do not add a MFHD.


  • If there is no indication as to the nature of the link, or if it is indicated that the link leads you to a full text version, check the URL link:
    1. If it appears to lead to the full text, leave the link, but remove |z or |3 if present. (Subfield z is only retained in special cases.)

      • The record should have a 530 note. Accept the wording on the record or add the following:

      • Add an elf1 MFHD with |h Electronic Resource.


    2. If it leads to abbreviated data, confusing data, or if the link doesn’t work, remove the entire 856 field.

    Original:

    If you know there is an electronic version, or you discover, in a brief inspection of the item, that there is an electronic version, make an attempt to find the URL for the e-version. Add the 530 "Also available in an electronic version" note, and, if you found a URL, also add an 856 field and a MFHD for location elf1 with |h Electronic Resource for the call number.

    NOTES: