Princeton University Cataloging Documentation
Single-record approach for e-journals – Princeton practice, mid-1999+
See also CONSER Cataloging Manual, Module 31: Remote access electronic resources
31.2.5 A: Non-cataloging approach: the CONSER single-record option (giving access through the print/original record)
The single-record approach is a streamlined way of including electronic access information in the catalog for resources that are also held in print. The catalog record for a print serial is used to include limited information about a corresponding electronic version.
When to apply:
Generally, use the single-record approach for electronic serials whenever there is already a Princeton catalog record for a print counterpart.
Do NOT use if:
- there is only a catalog record for a format other than print (e.g. microfilm, CD-ROM, etc.)
- the print version has ceased publication
- the online version is a database rather than a serial
- the online version has a different title, significant additional content, or other major differences that seem to warrant more extensive description and/or different access points
If the print version has been ordered but not yet cataloged, the single-record approach can still be used; the e-version information added to an "On Order" record should be retained when the print is eventually cataloged.
If the electronic version of a serial has already been cataloged, but a print version is acquired later, the cataloging should be revised to primarily describe the print.
If the single-record approach has been used, and the print (but not the electronic) version ceases publication, a separate record should be created for the e-version at that time.
In cases where separate cataloging is judged necessary, appropriate linking fields and/or notes on both records may be needed.
Multiple e-versions may be noted on a single print version record.
How to apply:
Two fields are added to the bib. record for the print counterpart:
530 |a Also available in an electronic version.
856 41 |u [URL of resource]
In addition, a holdings record is created:
852 8# |b elf1 |h Electronic Resource
866 #0 |a [Electronic coverage information]
©2008 Princeton University
Last Modified 02/27/2004