Withdrawal procedure (for HaRMS staff only)
If no purchase order is attached:
If only copy:
Delete item and holdings record. Before deleting bibliographic record add a 599 field with the following note “Record deleted, date (mm/dd/yy) and initials”. Be sure to follow the wording and format below exactly. Save the bib record and then delete.
599 |
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|a Record deleted 09/03/06 mwc |
If multiple copy:
Delete item and holdings record.
If a purchase order is attached:
If only copy:
Delete item record and suppress the bibliographic record. Add an 866 field in the holdings record with a non-public note following format below
If multiple copy:
Delete item record and suppress the holdings record. Add an 866 field in the holdings record with a non-public note following format above.
Microfilms physical processing:
- Discard boxes microfilms are in
- Remove microfilm from reels and discard
- Give empty reels to Microforms Services if reels have square holes on both sides.
- If reels don’t have square holes on both sides, discard them.
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