Series verification procedure -- LC copy

Verify series when saving the bib record to the database. The system will search the authority file in the validation process.

1. Click on the sailboat, if series are present the Authority Validation box will appear

2. Look down the "Tag" column for series tags (440, 800, 810, 811, 830)
   • If the validation column next to a series tags says Heading Validated, highlight the line and click on "Retrieve auth".
     
     
     • Look for a 667 field marked "PRINCETON PRACTICE". If there is such a note, follow the treatment it describes.
       
       
     • If there isn't a 667 "PRINCETON PRACTICE" field, follow the heading and treatment on the authority record EXCEPT if the series is a CAS.

       NOTE: CAS records should NOT be followed unless there is a 667 field marked "PRINCETON PRACTICE". If the note is present, follow the treatment described. If the note is not present, refer the book to a member of the Authorities Committee.
       
       

   • If the validation column says Nonexistent Heading, search Voyager for any possible variants (for title headings this can be done with the Title Headings Search)
     • If the series is found in another form on an authority record in Voyager, adjust your copy, then follow the instructions under the "Heading validated" section above.
       
       
     • If the series is not found in Voyager, search the NAF and follow the heading and treatment found there. Do NOT import the authority record.
       
       
     • If you can find no authority record for the series, consult your supervisor or a member of the Authorities Committee.
       
       

3. Once all series tags in the Authority Validation box are marked Heading Validated and you have checked that the treatment matches that on the authority record, or you have verified that they match an authority record in the NAF, click on the "Continue" button and the record will be saved to the database.