Guidelines for Local Cataloging
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Princeton University Cataloging Documentation

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Voyager cat procedures

Importing records into Voyager (including exporting from OCLC/RLIN)

Adding holding & item
  Monograph & bookset

Brief records for Circ, Reserves & Local cat.
  Local guidelines
  Reserves guidelines

MARC guide
  Brief Reserve records
  Brief Circ records
  Brief local records

Relinking items

Changing location

Adding multi-piece serials volumes

Guidelines for local cataloging

These guidelines should be used when creating local catalog records for materials such as senior thesis, technical reports, government publications, etc. For examples see: Voyager bib 1791382 and bib 1791383.

The record should contain the these elements:

Fixed fields

Leader: Encoding level for local catalog records should be 5 (supplied by template)

008 field: The following needs to be filled.

  • Date 1: Type in year of publication.
  • Language: Defaults to English. If other languages choose from drop down list 
  • Publication status (supplied by template)

Variable fields:

020 – ISBN. Required if present

 024 - 088 – Various report numbers and classification numbers. Required if present

1XX -- main entry (author, corporate body, or conference). Required if present. (100 1b personal name surname; 100 0b personal name forename; 110 2b corporate body; 111 2b Meeting). Use authorized heading if found, search Voyager, then RLIN’s Name Authority file. Only the first corporate body or author should be entered.

245 -- title : subtitle. Required (245 00 if main entry; 245 10 if 1XX field is present. The first indicator indicates whether it is main entry or not.

Either a 1XX field or a 245 00 field is required .

246 3b -- Added title entry. Can be used for series title if needed. If critical to the item.

250 -- Edition. Required if present, and if other than first. Do not include non-significant phrases, like "paperback ed.".

260 -- Place : Publisher, Date.

  • |a Place: strongly recommended. OK to abbreviate, e.g. N.Y.
  • |b Publisher: strongly recommended. OK to abbreviate, e.g. USGPO.
  • |c Date: required if available. If uncertain use [199-?] if decade is known. If decade unknown use [19--?]. Do not enter more than one place or publisher.

300 -- Collation. Strongly recommended. Enter number of pages or 1 v. if one piece, number of pieces if more than one piece (e.g. 2 v.). If open set, enter v. (See MARC fields and subfields used in local cataloging for examples)

5XX -- Notes (See MARC fields and subfields used in local cataloging for examples). Optional.

7XX -- Added entry. Optional. (Use first editor or author if main entry is a corporate body or a conference). (700 1b personal name surname; 700 0b personal name forename; 710 2b corporate body; 711 2b Meeting). Use authorized heading if found, search Voyager, then RLIN/OCLC. Do not add more than 3.