ADDING MULTI-PIECE SERIAL VOLUMES IN VOYAGER -- BASIC PROCEDURE:
3rd draft, 7/11/2000

NOTE:  This procedure is for Catalog Division IV only.  

1) Call up record.

BIB RECORD:

2) Make any bibliographic updates/adjustments as needed.

3) Save, if any updates/adjustments were made.

HOLDINGS RECORD:

4) Retrieve holdings (strapped books icon at top).

5) IF MULTIPLE LOCATIONS: Select appropriate location and click "Retrieve".

6) Update first 866 that has second indicator "0" to reflect current holdings.

7) Delete any 866’s above that correspond to the issues currently being (or already) added.

8) Use statistics macro (CTRL + SHIFT + o) to add a 903.

9) Save.

ITEM RECORD(S):

10) Retrieve items (pile of books icon at top).

11) Select an item for copying and click OK.

12) From "Record" menu (at top), select "Make a copy".

13) Update item record to match new volume—.

Enum. = Primary adding element, with spaces

Chron. = Secondary adding element (no parentheses)

Year = Publication date if there is no chronological designation, e.g.: publ. 1996

14) Move cursor to barcode box, and wand barcode.

15) Save.

16) IF ADDING SEVERAL VOLS. TO SAME TITLE: Repeat steps 12-15 for each additional.

17) Close all open item records.

18) IF ANY ITEMS ARE OUT OF ORDER:

Retrieve items again.
Correct order using "Move before" and "Move after" buttons.
Save; then Cancel to get rid of box.

 19) Close all open windows for the record.

IF A TITLE HAS CUMULATIVE INDEXES:

Multi-location titles should already have index information included on the holdings screen, e.g.:
866 0 | a Vol. 1 (1955)-v. 45 (1999); Index, v. 1/25

In this case, we will add a new field at the bottom of the MFHD, and move the index holdings to the new field:
866 0 | a Vol. 1 (1955)-v. 45 (1999)
868 0 | a Index, v. 1/25

It would probably be best to do this for all other copies of the title at the same time.

For single-location titles, the information for the 868 is taken from the 555, but in condensed form:

on bib.: 555 | a Vols. 1 (1939)-50 (1990). 1 v.
Add at bottom of MFHD:
868 0 | a Index, v. 1/50

on bib.:  555 | a Vols. 1 (1976)-5 (1980). 1 v.; v. 6 (1981)-10 (1985). 1 v.; v. 11 (1986)-15 (1990). 1 v.
Add at bottom of MFHD:  868 0 | a Indexes: v. 1/5, 6/10, 11/15

on bib.:  555 | a Title and author index: Vols. 1 (1989)-20 (1998). 1 v.
Add at bottom of MFHD:
868 0 | a Title and author index: v. 1/20