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Princeton University Order Division Documentation |
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Category
General
Acquisitions Workflow Using Blackwell's Collection Manager |
Especially for Collection DevelopmentGeneral Workflow Searching and placing orders Vendors   Receiving   Invoicing   Approval plans   Rush Orders  Serials
Approval plans Approval plans are contracts with book vendors to supply materials which meet a number of different criteria. Books received on approval plans are processed by Catalog Division. There they have bibliographic, holdings and item records created, and many are cataloged on receipt. A purchase order is created which matches the invoice, and the invoice is then forwarded to the Invoice Unit for payment. Any book returns have their own purchase order created with a purchase order number beginning with the letter R. A selector can thus monitor approval returns by doing a boolean search in Acquisitions for purchase order R and vendor name or code. The Approval Plan Vendor table supplies an overview of locations, funds, and cataloging teams for the various plans currently in place. Rush Orders Order Division has two rush material specialists who work on course reserve material, web orders, secondhand/antiquarian orders, etc. Rush orders can thus be turned around generally within 24 hours after they are submitted. Insofar as possible, rush shipments are identified in the mail room and delivered to these specialists for immediate checkin and processing. Order Division provides 3 levels of rush service, provided that material is correctly tagged when submitted. Red and green tags are available from supplies ; Priority order tags are supplied by Order Division at the beginning of every fiscal year.
04/24/2003 |
©2004 Princeton University Last Modified 05/13/2004 |