email link
Contact


Princeton University Order Division Documentation
 
Gift Books and Documents

Docs Processing
  Search
  Create Catalog Record
  Mark Book

Gift Book Processing
  Process map for unsolicited material
  Search
  Create Catalog Record
  Mark Book

LC Copy Guidelines

Sorting Monographic Receipts and Gifts
  Hold Locations
  No-hold Locations

Documentation Home

Documents Book Processing

3. CREATE A RECORD IN CATALOGING

a. On the menu bar click on Record >Import>From Remote Database. Select RLIN and click on Connect.  You will be presented with a Voyager search box.  Use Search Builder, where you may search using typical RLIN indexes such as PN, ID#, Title, ISBN, etc.  You will be presented with a list of items that match your search. Highlight the item(s) you wish to import and click on OK.  If there is no match to your search, go to step g.

b. You now have a bibliographic screen in Voyager. Note the “Imported Remote Bib ID#” in the title bar. Examine the MARC record. If it is not the record you want, simply close the bibliographic record by clicking on the X in the upper right corner. The record will not be saved or added.

c. If it is the record you want, check the author and title to be sure you searched it correctly. Also check for any series you may not have previously searched. Once the item is searched and you have verified that we should add it to the database, invoke Macro Express as follows:

Hit control/shift/p
Hit 3 or double-click on “imported docs.”
On the next screen, click on the appropriate format (book,serial,score,etc.)
When the 904 field is complete, click on the Boat icon to save the record to the database.

d. At this point you may receive a message telling you the name of the Import/Replace profile which is selected on your workstation. Your import/replace profile should be set at Add Conditional. Unless you wish to change the prompted profile, click on No. Once the record is saved, the Title bar displays “Bib ###### [Title]”

e. Create a holdings record (mfhd) and an item record.

f. Print a label to travel with the book through processing.

g. If there is no record in RLIN, do an author headings search; if you find an existing heading, copy it to your clipboard to use it in your brief record. Create a brief record using the book template. Be sure to check the date and language codes in the 008 field. When your record is complete, invoke Macro Express as follows:

Hit control/shift/p
Hit 9 or double-click on “input docs.”
On the next screen, click on the appropriate format (book,serial,score,etc

Click on the Boat icon to save the record to the database.  Go back to steps e and f to finish off the book.


[Search]  [Create Catalog Record]  [Mark Book]