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Princeton University Order Division Documentation
 
Invoicing

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters
  Procedure

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
  Complex Search

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EDI Firm Order Invoices

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EAMB Firm Order EDI invoices

At present, EDI files of firm order invoices from EAMB load with the list price only.

1. Fill in ACQORD bill to and appropriate account. Currently these invoices are loading with the DUE DATE instead of the INVOICE DATE. Be sure to correct this.

2. Only orders with EAMB vendor code will load as linked lines. Any lines with the AMB vendor code will load as unlinked (usually multi-part items). Link any unlinked lines using PO information on the print invoices.

3. Edit any lines with discounts to include the list price and the discount.

4. Edit the volume information for any multi-part line items.

5. Check the bottom line figure against the print copy of the invoice.

5. Check that the VID is written on the invoice and file in rack of invoices to be paid.

EBHB     EBNA    ECAS    ECAMBEIRO      ECOUTTS       EHARR      ETOU    EYBP       Processing firm order EDI invoices