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Princeton University Order Division Documentation

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
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EDI Firm Order Invoices

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EBHB Firm Order EDI invoices

At present, EDI files of firm order invoices from EBHB load with the USD list price, discount and selling price. However some lines may require a rounding adjustment.

1. Fill in ACQORD bill to and appropriate account ; add fund to shipping cost adjustment in the header and save.

2. Only orders with EBHB vendor code will load as linked lines. Any lines with the EBNA, BNA or BHBL vendor code will load as unlinked (usually multi-part items). Link any unlinked lines using PO information on the print invoices.

3. Be sure to include any volume information for multi-part line items.

4. Check the bottom line figure against the print copy of the invoice.

5. Check that the VID is written on the invoice and file in rack of invoices to be paid.

EAMB    EBNA      ECAMBEIRO      ECAS      ECOUTTS      EHARR     ETOU     EYBP    

Processing firm order EDI invoices