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Princeton University Order Division Documentation

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
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EDI Firm Order Invoices

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BNA Firm Order EDI invoices

At present, EDI files of firm order invoices from EBNA load with the list price, discount and selling price.

1. Fill in ACQORD bill to and appropriate account.

2. Only orders with EBNA vendor code will load as linked lines. Any lines with the BNA, EBHB or BHBL vendor code will load as unlinked (usually multi-part items). Link any unlinked lines using PO information on the print invoices.

3. Check the volume information for any multi-part line items. Note that the handling charge on individual lines should be charged as such on the line item. It is not a shipping charge.

4. Check the bottom line figure against the print copy of the invoice.

5. Check that the VID is written on the invoice and file in rack of invoices to be paid.


Processing firm order EDI invoices