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Princeton University Order Division Documentation

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
  Complex Search


EDI Firm Order Invoices

Documentation Home

Processing Calendar for Fiscal Year 08


   Reporting calendar

 Main calendar

Accountability days : Invoice unit staff account for the physical location of all invoices, pending over 2 weeks, that were input/updated by them.

Receiving units clear all problem material from their desks.

Managers supply a summary report of their unit results to the Division head.


Wednesday, August 15, 2007 Accountability day  
Friday, September 14, 2007 Accountability day  
Monday, October 15, 2007 Accountability day  
Thursday, November 15, 2007 Accountability day  
Monday, December 17, 2007 Accountability day  
Tuesday, January 15, 2008 Accountability day  
Friday, February 15, 2008 Accountability day  
Monday, March 17, 2008
Accountability day
Tuesday, April 15, 2008 Accountability day  
Thursday, May 15, 2008 Accountability day  
Monday, June 2, 2008 AFM set date for last input day for "normal" invoices. May be as late as June 15.
Friday, May 30 , 2008 Last day for wire transfer AFM check status of transfers weekly.
Friday, May 30, 2008 CJF check turnaround for monographic receipts. Set last day for EDI firm order invoice loading. If receipts are up to date, may continue to load EDI invoices until June 20.
Fridays in June 2008 Run pending invoice report Pending invoices over 1 week old
Tuesday, June 10, 2008 Last load of EDI serial invoices Review work on hand, may be laeter
Friday, June 13, 2008 Last returns invoice input Allow time to process returns
Monday, June 16, 2008 Accountability day  
Tuesday, June 17, 2008 Last walkdown to Accounts payable Drafts, registered checks, etc.
Friday, June 20, 2008 Zero dollar invoices run  
Thursday, June 24, 2008 Last file to Accounts payable Penultimate check run
Wednesday, June 25, 2008, a.m. Delete pending invoices Locate physical copy; verify existence of scanned copy in OnBase.
June 26, 2008, 2:00 PM? Voyager Acq Down Run scripts and reports in preparation for fiscal close.
June 26, 2008-June 27, 2008 Fiscal close (Voyager) Move incorrect rollovers back to 06 ledger
Monday, June 30, 2008 Re-enter invoices that were deleted Solve problems associated with any invoices deleted on June 28. Re-enter and pay ASAP
End of July, 2008 Final Reconciliation ("2nd close")  

Credit card statement and Amazon corporate account invoice will be processed rush as soon as they are received.