Processing Calendar for Fiscal Year 08

 

   Reporting calendar

 Main calendar

Accountability days : Invoice unit staff account for the physical location of all invoices, pending over 2 weeks, that were input/updated by them.

Receiving units clear all problem material from their desks.

Managers supply a summary report of their unit results to the Division head.

 

Wednesday, August 15, 2007	Accountability day
Friday, September 14, 2007	Accountability day
Monday, October 15, 2007	Accountability day
Thursday, November 15, 2007	Accountability day
Monday, December 17, 2007	Accountability day
Tuesday, January 15, 2008	Accountability day
Friday, February 15, 2008	Accountability day
Monday, March 17, 2008	Accountability day
Tuesday, April 15, 2008	Accountability day
Thursday, May 15, 2008	Accountability day
Monday, June 2, 2008	AFM set date for last input day for "normal" invoices.	May be as late as June 15.
Friday, May 30 , 2008	Last day for wire transfer	AFM check status of transfers weekly.
Friday, May 30, 2008	CJF check turnaround for monographic receipts. Set last day for EDI firm order invoice loading.	If receipts are up to date, may continue to load EDI invoices until June 20.
Fridays in June 2008	Run pending invoice report	Pending invoices over 1 week old
Tuesday, June 10, 2008	Last load of EDI serial invoices	Review work on hand, may be laeter
Friday, June 18, 2008	Last returns invoice delivered to invoice unit	Allow time to process returns
Monday, June 16, 2008	Accountability day
Thursday, June 19, 2008	Last walkdown to Accounts payable	Drafts, registered checks, etc.
Friday, June 20, 2008	Zero dollar invoices run
Friday, June 20, 2008	Last day to deliver regular receipt invoices to Invoice Unit for processing
Monday, June 23, 2008	Last file to Accounts payable
Monday, June 30, 2008	Delete pending invoices	Locate physical copy; verify existence of scanned copy in OnBase.
Tuesday, July 1, 2008	Zero dollar invoices run
Wednesday, July 2,2008	Fiscal close (Voyager)	Acquisitions module is down.
Thursday, July 3, 2008	Re-enter invoices that were deleted	Solve problems associated with any invoices deleted on June 30. Re-enter and pay ASAP. Start to move incorrect rollovers back to 08 ledge
End of July, 2008	Final Reconciliation ("2nd close")

Credit card statement and Amazon corporate account invoice will be processed rush as soon as they are received.