Processing Calendar for Fiscal Year 08

 

   Reporting calendar

 Main calendar

Accountability days : Invoice unit staff account for the physical location of all invoices, pending over 2 weeks, that were input/updated by them.

Receiving units clear all problem material from their desks.

Managers supply a summary report of their unit results to the Division head.

 

Friday, August 15, 2008	Accountability day
Monday, September 15, 2008	Accountability day
Wednesday, October 15, 2008	Accountability day
Monday, November 17, 2008	Accountability day
Monday, December 15, 2008	Accountability day
Thursday, January 15, 2009	Accountability day
Monday, February 16, 2009	Accountability day
Monday, March 16, 2009	Accountability day
Wednesday, April 15, 2009	Accountability day
Friday, May 15, 2009	Accountability day
Monday, June 1, 2009	AFM set date for last input day for "normal" invoices.	May be as late as June 22.
Friday, June 3, 2009	Last day for wire transfer	AFM check status of transfers weekly.
Friday, June 3, 2009	CJF check turnaround for monographic receipts. Set last day for EDI firm order invoice loading.	If receipts are up to date, may continue to load EDI invoices until June 20.
Fridays in June 2009	Run pending invoice report	Pending invoices over 1 week old
Monday, June 15, 2009	Last load of EDI serial invoices	Review work on hand, may be later
Monday, June 15, 2009	Accountability day
Thursday, June 18, 2009	Last returns invoice delivered to invoice unit	Allow time to process returns
Friday, June 19, 2009	Last walkdown to Accounts payable	Drafts, registered checks, etc.
Friday, June 19, 2009	Zero dollar invoices run
Friday, June 19, 2009	Last day to deliver regular receipt invoices to Invoice Unit for processing
Monday, June 22, 2009	Last file to Accounts payable
Tuesday, June 30, 2009	Delete pending invoices	Locate physical copy; verify existence of scanned copy in OnBase.
Tuesday, June 30, 2009 2:00?	Fiscal close starts(Voyager)	Acquisitions module is down.
Thursday, July 2, 2009 (late morning?)	Re-enter invoices that were deleted	Solve problems associated with any invoices deleted on June 30. Re-enter and pay ASAP. Start to move incorrect rollovers back to 09 ledgers
End of July, 2009	Final Reconciliation ("2nd close")

Credit card statement and Amazon corporate account invoice will be processed rush as soon as they are received.