Managers supply a summary report of their unit results to the Division head.
15th of each month or the first workday thereafter from August through May |
Accountability day |
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Mondays in June 2013 |
Run pending invoice report |
Pending invoices over 1 week old |
Wed, June 10, 2013 |
Last day for wire transfer, bank drafts, or other special handling to Inv Unit |
AFM check status of transfers weekly. |
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CJF check turnaround for monographic
receipts. Set last day for EDI firm order invoice loading. |
If receipts are up to date, may continue
to load EDI invoices until June 20. |
Friday, June 14, 2013 |
Accountability day |
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Monday, June 17, 2013 |
Last load of EDI serial invoices |
Review work on hand, may be later |
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Zero dollar invoices run daily to allow for clean files from here on |
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Monday, June 17, 2013 |
Last returns invoice delivered to invoice unit |
Allow time to process returns |
Wednesday, June 19, 2013 |
Last delivery of special handling invoices to Accounts payable |
Drafts, registered checks, etc. |
Thursday, June 20, 2013 |
Last day to deliver regular receipt invoices to Invoice Unit for processing |
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Monday, June 24, 2013 |
Last file to Accounts payable |
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Tuesday June 25 before 3:00 PM |
Delete pending invoices |
Locate physical copy; verify existence
of scanned copy in OnBase. |
Tues.June 25, 3:00 PM ;Wed. June 26,2013 through approx. 10am Thurs. June 27, 2013 |
Fiscal close starts(Voyager) |
Acquisitions module is down. |
Thursday June 27, 2013 (approx.10 am) |
Reset all defaults and resume normal workflow. Start to move incorrect rollovers back to 11 ledgers |
Acquisitions module is up. |
Thursday June 27, 2013 (approx.10 am) |
Re-enter invoices that were deleted.Re-enter and pay ASAP. |
Acquisitions module is up. |
Monday, July 1, 2013 | >
First file of FY14 to Accounts Payable |
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End of July, 2013 |
Final Reconciliation ("2nd close") |
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