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Princeton University Order Division Documentation

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EDI Firm Order Invoices

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CAMBEIRO Firm Order EDI invoices

At present, EDI files of firm order invoices from ECAMBEIRO load with the USD list price, and with discount and shipping in the invoice header

1. Fill in ACQORD bill to and appropriate account ; add fund to shipping cost adjustment in the header and save.

3. The discount is loaded as a dollar amount in the header. Scan the lines on the invoice. If all the lines are fund 1517, add the 1517 fund to the discount in the header. If there are any other funds, calculate from the print invoice the discount to be applied to other funds and add line(s) for those discount amounts. Edit the discount that originally loaded with the fund and the correct amount to be applied to 1517.

Note that any editing of the discount line, inlcuding adding the fund, will cause the amount to revert to a positive number instead of a negative one. Going back and reselecting the adjustment reason "Discount" will usually solve this problem.

3. Only orders with ECAMBEIRO vendor code will load as linked lines. Any lines with the CAMBEIRO vendor code will load as unlinked (usually multi-part items). Link any unlinked lines using PO information on the print invoices.

4. Be sure to include any volume information for multi-part line items.

5. Check the bottom line figure against the print copy of the invoice.

5. Add the deposit account usage to the header.

6. Check that the VID is written on the invoice and file in rack of zero dollar invoices to be approved.

EAMB   EBNA      EBHB      ECAS      ECOUTTS    EHARR    ETOU   EYBP    

Processing firm order EDI invoices