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Princeton University Order Division Documentation

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
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EDI Firm Order Invoices

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CASALINI Continuatons EDI invoices

Currently we occasionally receive EDI files of continuations invoices from Casalini. They load correctly with the US dollar price, not the EURO price. However they load with the vendor code ECAS.

1. Fill in ACQORD bill to and appropriate account.

2. Only orders with ECAS vendor code will load as linked lines. Any lines with the CAS vendor code will load as unlinked (usually multi-part items). Generally these problems are resolved when the ivnoice is loaded. However, should there be any unlinked lines, link them using PO information on the print invoices.

3. Add the fund to the shipping adjustment on the header. You may also need to change the adjustment type from a code to "shipping".

4. Check the bottom line figure against the print copy of the invoice.

5. Check to be sure volume information has loaded correctly into the invoice line item field.

6. Check that the VID is written on the invoice and file in rack of invoices to be paid.

BHBL invoices      BNA invoices      COUTTS invoices    HARR invoices

Processing continuations EDI invoices