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Princeton University Order Division Documentation
 
Invoicing

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters
  Procedure

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
  Complex Search

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EDI Firm Order Invoices

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CASALINI Firm Order EDI invoices

EDI files of firm order invoices from ECAS load correctly with the US dollar price, not the EURO price.

1. Fill in ACQORD bill to and appropriate account.

2. Only orders with ECAS vendor code will load as linked lines. Any lines with the CAS vendor code will load as unlinked (usually multi-part items). Link any unlinked lines using PO information on the print invoices.

3. Add the fund to the shipping adjustment on the header. You may also need to change the adjustment type from a code to "shipping".

4. Check the bottom line figure against the print copy of the invoice.

5. Check that the VID is written on the invoice and file in rack of invoices to be paid.

EAMB invoices    EBHB invoices      ECOUTTS invoices       EHARR invoices   ETOU invoices      EYBP invoices       Processing firm order EDI invoices