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Princeton University Order Division Documentation

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
  Complex Search


EDI Firm Order Invoices

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Coutts Continuations EDI invoices

At present, EDI files of Continuations invoices from Coutts load with list price and volume information.

1. Fill in ACQSER bill to and appropriate account and save. Edit the shipping adjustment in the header with the shipping fund code 1100shp. Some invoices list a "service charge" as well as the shipping charge. This service charge is actually the charge that appears on print invoices as "fuel surcharge" and should be edited to a shipping charge and the correct fund added.

2. Only orders with COUTTS vendor code will load as linked lines. Any lines with the ECOUTTS vendor code will load as unlinked. Every effort is made to resolve these problems when the invoice is loaded. However, should there still be any unlinked lines, link them using PO information on the print invoices.

3. Double check each line to verify that volume information loaded correctly in the Note field.

4. Check the bottom line figure against the print copy of the invoice.

5. Check that the VID is written on the invoice and file in rack of invoices to be paid.

BNA invoices     BHBL invoices    CAS invoices       HARR invoices

Processing continuations EDI invoices