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Princeton University Order Division Documentation

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters

Teaching Award Closing

RWI Form (MS Word)

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EDI Firm Order Invoices

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COUTTS Firm Order EDI invoices

At present, EDI files of firm order invoices from ECOUTTS load with the selling price only.

1. Fill in ACQORD bill to and appropriate account.

2. Only orders with ECOUTTS vendor code will load as linked lines. Any lines with the COUTTS vendor code will load as unlinked (usually multi-part items). Link any unlinked lines using PO information on the print invoices.

3. Check each line on the print invoice. Some Coutts items are billed in USD, some in Canadian dollars or Euros. Edit as necessary to provide the list price in USD, discount if any, and selling price in USD.

4. Check the volume information for any multi-part line items.

5. Edit the adjustment in the header with the shipping fund 1100shp.

6. Check the bottom line figure against the print copy of the invoice.

7. Check that the VID is written on the invoice and file in rack of invoices to be paid.


Processing firm order EDI invoices