Processing Continuations EDI Invoices

Overview

Invoices are loaded into the system as they become available, The system should successfully load all lines with the correct vendor code but will load as Unlinked any line with the incorrect vendor code or that does not have a valid status (for example, a completed order).

Any unlinked lines are generally linked up before the invoice is forwarded to staff for processing.

Procedure for Receiving staff

Current vendors : BHBL, BNA, CAS, COUTTS, HARR , ITNARD

When checking in the first piece on the invoice, look at the Payment history tab in the History display. Bring up the appropriate invoice and write the voucher ID number on the print invoice, along with the vendor code : for example BHBL VID 77775

Be sure that if there are any unlinked lines on the Voyager invoice, the purchase order number is clearly visible on the print invoice. Be sure also that the volume information is easily visible.

When you are done checking in the material, put the invoice in the EDI invoice basket in Invoice unit.

Procedure for Invoice unit staff

BHBL

BNA

CAS (includes subscription invoices as well as standing order invoices)

COUTTS

HARR (includes subscription invoices as well as standing order invoices)

ITNARD