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Princeton University Order Division Documentation
 
Invoicing

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters
  Procedure

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
  Complex Search

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EDI Firm Order Invoices

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ERASMUS Firm Order EDI invoices

At present, EDI files of firm order invoices from EERASFR or EERASNE load with the selling price and with a shipping charge (on some invoices).

1. Fill in ACQORD bill to and appropriate account.

2. Only orders with EERASNE or EERASFR vendor code will load as linked lines. Any lines with the NEERASMU OR FRERASMU vendor code will load as unlinked (usually multi-part items). Link any unlinked lines using PO information on the print invoices.

3. Check each line on the print invoice. Edit as necessary to provide the list price in USD, discount if any, and selling price in USD.

4. Check the volume information for any multi-part line items.

5. Edit the adjustment in the header with the shipping fund 1100shp.

6. Check the bottom line figure against the print copy of the invoice.

7. Check that the VID is written on the invoice and file in rack of invoices to be paid.

EAMB     EBHB   ECAMBEIRO   ECAS      EHARR     ETOU      EYBP   

Processing firm order EDI invoices