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Princeton University Order Division Documentation
 
Invoicing

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters
  Procedure

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
  Complex Search

OnBase

EDI Firm Order Invoices

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Harrassowitz Continuations EDI invoices

At present, EDI files of Continuations invoices from Harrassowitz load with list price and volume information. The shipping costs are added at the line item leve. It is NOT necessary to redo the shipping costs to put them in the header.

1. Fill in ACQSER bill to and appropriate account and save.

2. Only orders with HARR vendor code will load as linked lines. Any lines with the EHARR vendor code will load as unlinked. Every effort is made to resolve these problems when the invoice is loaded. However, should there still be any unlinked lines, link them using PO information on the print invoices.

3. Double check each line to verify that volume information loaded correctly in the Note field.

4. Check the bottom line figure against the print copy of the invoice.

5. Check that the VID is written on the invoice and file in rack of invoices to be paid.

BNA invoices     BHBL invoices    CAS invoices      Coutts invoices

Processing continuations EDI invoices