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Princeton University Order Division Documentation

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
  Complex Search


EDI Firm Order Invoices

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Unpaid Invoice File : Filing Rules
Check to see that the invoice has been scanned; if not, do so. Also check Voyager to see if the material has been received; if so, process the invoice rather than filing.
  • Invoices from one vendor should be filed together.

  • Invoices are alphabetized by the first letter of the first word of the company name, ie: Otto Harrassowitz files under Otto not Harrassowitz.

  • Personal names are filed under the first letter of the last name.  A personal name used as a company name is treated as a company name.

  • Ignore beginning initials. ie: E.J. Brill is filed under Brill NOT E.

  • Invoices from a vendor should be in numerical order from lowest to highest.

  • Individual letter files (yellow labels) should go at the beginning of the string of letters.  IE:  A goes before Abbot. 

  • Within the individual letter files, invoices should be filed alphabetically and then numerically within their own category.

  • If some invoices have letters as well as numbers they should be filed numerically and alphabetically ie: 101a goes before 101b.  Also, letters go after numbers, ie: 987 goes before A11.