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Princeton University Order Division Documentation

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
  Complex Search


EDI Firm Order Invoices

Documentation Home

EDI Invoice Preparation for On Base Scanning

Open each EDI file into Word.

Do a ' to ^p replace to make the file more readable.

Copy each invoice in the file into its own document. Name the document with the invoice number.

Each file should be saved to the local local hard drive for archival purposes. Files are then copied to TSSERVER2/Voyager_Procedures/OnBase to a folder with the name ##ABC where ## is the calendar year and ABC is the month, for example 03Jan. Within that folder is a folder for each vendor using the vendor code as the folder name.

Staff doing the scanning will copy the files to the scanner PC hard drive and scan them into OnBase.

Current procedure says that if the invoice is already in OnBase, having been scanned from the paper copy, the EDI file does not need to be scanned to replace it.