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Princeton University Order Division Documentation |
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Invoicing
Fiscal
Year Calendars Teaching
Award Closing |
EDI Invoice Preparation for On Base ScanningOpen each EDI file into Word. Do a ' to ^p replace to make the file more readable. Copy each invoice in the file into its own document. Name the document with the invoice number. Each file should be saved to the local local hard drive for archival purposes. Files are then copied to TSSERVER2/Voyager_Procedures/OnBase to a folder with the name ##ABC where ## is the calendar year and ABC is the month, for example 03Jan. Within that folder is a folder for each vendor using the vendor code as the folder name. Staff doing the scanning will copy the files to the scanner PC hard drive and scan them into OnBase. Current procedure says that if the invoice is already in OnBase, having been scanned from the paper copy, the EDI file does not need to be scanned to replace it.
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©2004 Princeton University Last Modified 02/07/2003 |