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Princeton University Order Division Documentation
 
Invoicing

Fiscal Year Calendars

Credit Card Invoices

Sorting and Filing

Inputting Details and Adjustments

Deposit Account Invoices

Monographic Invoices
  Create New Record
  Check Price

Processing Approval Invoices

Processing Invoices and Vouchers

Processing Prepays

Processing Returns Letters
  Procedure

Teaching Award Closing

RWI Form (MS Word)

Searching Acquisitions for Invoices
  Complex Search

OnBase

EDI Firm Order Invoices

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YBP Continuations EDI invoices

At present, EDI continuations invoices from YBP load with the list price, discount and selling price, and with volume information in the line item note.

1. Fill in ACQSER bill to and appropriate account.

2. Scan the invoice to be sure that all lines have volume information. Be sure that receiving staff have not changed the PO numbers on any lines.

3. Only orders with YBP vendor code will load as linked lines. Any lines with the EYBP vendor code will load as unlinked. Every effort is made to resolve these problems when the invoice is loaded. However, should there still be any unlinked lines, link them using PO information on the print invoices.

4. Check the bottom line figure against the print copy of the invoice.

5. Check that the VID is written on the invoice and file in rack of invoices to be paid.

BHBL invoices      CAS invoices   COUTTS invoices    HARR invoices    Processing EDI continuations invoices     

Processing continuations EDI invoices