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Princeton University Order Division Documentation
 
Miscellaneous

Creating Vendor Records

Macro Express for Statistics

Voyager Printing


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Voyager Printing and Emailing print products

Current disposition of Voyager "print" products: There should be some piece of paper in the printing tray forevery order placed and for every cancellation indicating whether or not the cancellation is to be mailed. Check this paperwork for any special instructions (for example, fax with credit card number, prepay, etc). Any order that needs to be printed, such as a prepay, can be printed after the PDF file is created.

Files are created by Tom, Carol or Art when they run Reporter. Any special instructions should be highlighted using a PDF highlight tool.

Voyager name

Output

Who emails

Notes

Reports

Orders

Monograph Acq unit staff

Serials Acq unit staff as backup, or to send serial single orders

Notices

Vouchers

Notify Art if any voucher files appear in a given "print" run.

AFM sends special treatment vouchers to New South

Notices

Claims

Monograph Acq unit staff

Serials Acq unit staff as backup

Notices

Serial Claims

Serials Acq unit staff

Monograph Acq unit staff as backup

Notices

Cancellations

 

Monograph Acq unit staff

Only files for cancellations that need to be sent to vendor should be kept. Cancellations that do not need to be mailed should be deleted.

Notices

Returns

Invoice unit staff

Save each Returns letter. Before closing each record, print a copy of the letter and give to Ruth to match up with shipments.

 

Specific instructions :

Running Reporter     Emailing records