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Princeton University Order Division Documentation
 
Ordering

Brittle Books
  Ordering
  Receiving

Collection Manager Orders

Combinations and Packages

Creating List Orders
  Checking in Order

Firestone Reserve Rush Ordering

Multiple Line Purchase Orders

Ordering ACX

Ordering Soup to Nuts
  Acquisitions Module

Placing Orders for Different Formats

Remarks on Converted Orders in Voyager

Rush Orders
  Create PO

Search and Order

Distributed Ordering

Using the Ordering Macro
  Acquisitions Defaults
  Using Macro

Using the Multiline Purchase Order Macro


Documentation Home

Distributed Ordering - Rare Books Locations

1. Monographs

Rare books staff search titles in Voyager and RLIN. If copy is available, records are saved into a work file and paperwork is delivered to Order Division to create the order.

Procedure for Rare Books and Order Division staff

 
Distributed Ordering - SG

1. Monographs

SG staff search monographic titles in Voyager and RLIN. If copy is available, records are imported and pending orders created with the vendor "SG Monograph orders" (code SGORDERS). Order Division staff assign appropriate vendors, update the order as necessary and approve it.

Procedure for finishing order

 

2. Maps

Plans are underway to process some map orders as above. However, the current procedure calls for SG staff to create or import bibliographic records into a work file on TSSERVER2. A 500 field is added to the bibliographic record with acquisitions information such as vendor, item number, price, etc. Order Division staff import the work records into Voyager, create an order, and strip out the extra 500 field from the bibliographic record. In some cases it may be appropriate to create multiple line purchase orders.

Procedure for finishing order

 

Distributed Ordering - MUS

1. Scores

Music library staff search titles in Voyager and search for copy in RLIN and/or OCLC. If copy is available, records are imported; if not, brief bibliographic records are created. Pending orders are created with the vendor "Music Scores" (code MUSSCO). Order Division staff assign appropriate vendors, update the order as necessary and approve it.

Procedure for finishing order

 

2. Sound Recordings

Music library staff search titles in Voyager and search for copy in RLIN and/or OCLC. If copy is available, records are imported; if not, brief bibliographic records are created. Pending orders are created with the vendor "Music Recordings" (code MUSREC). Order Division staff assign appropriate vendors, update the order as necessary and approve it.

Procedure for finishing order