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Princeton University Order Division Documentation

Brittle Books

Collection Manager Orders

Combinations and Packages

Creating List Orders
  Checking in Order

Firestone Reserve Rush Ordering

Multiple Line Purchase Orders

Ordering ACX

Ordering Soup to Nuts
  Acquisitions Module

Placing Orders for Different Formats

Remarks on Converted Orders in Voyager

Rush Orders
  Create PO

Search and Order

Distributed Ordering

Using the Ordering Macro
  Acquisitions Defaults
  Using Macro

Using the Multiline Purchase Order Macro

Documentation Home

Distributed Ordering - Rare Books locations

Rare Books staff :

  • Import records into Voyager from RLIN or OCLC and save to a work file. (Use the RLIN Pass, RLIN21 export or Z39.50 connection from the cataloging module to do the import).
  • Copy the file to the EX orders folder on TSSERVER2. The file name should include some way of identifying the vendor.
  • Write the file name on the paperwork for the titles in the work file and deliver it to the appropriate site in Order Division.


Order Division staff :

  • Using Windows Explorer or Network Neighborhood, copy the work file from the EX orders folder. Save it to your hard drive in the c:\Voyager\work folder. This will allow you to go back and check the original bibliographic records on TSSERVER2 if necessary.
  • Voyager Cataloging

    • Be sure that your duplicate detection profile is set to RLIN Add Conditional. Using the open work file icon (yellow file folder), open the file. You may wish to scan a few records to aid you in setting defaults in Acquisitions (vendor, currency, etc).
    • For any brief records, check the tagging and indicators and make any necessary corrections. Especially check the 245 field indicators.
    • For each record in the file, save the record to the database. Check paperwork for acquisitions information (vendor, currency, item number, price, etc.). Also check the 300 field to see if this is a multi-part item that would require a multi-part order or standing order with appropriate vendor instructions.

  • Voyager Acquisitions 
    • Set defaults as needed. .
    • Search the vendor file to determine the appropriate vendor code. Vendor information is frequently part of the work file name.
    • Create the order, being sure to include any item numbers or special instructions regarding reservations or payment in the Instructions to Vendor.
    • Annotate paperwork with the order number and deliver to the Approved order trays (to be delivered to Rare Books after the orders print).

  • When all the orders are placed, delete the file copy on TSSERVER2.