email link
Contact


Princeton University Order Division Documentation
 
Ordering

Brittle Books
  Ordering
  Receiving

Collection Manager Orders

Combinations and Packages

Creating List Orders
  Checking in Order

Firestone Reserve Rush Ordering

Multiple Line Purchase Orders

Ordering ACX

Ordering Soup to Nuts
  Acquisitions Module

Placing Orders for Different Formats

Remarks on Converted Orders in Voyager

Rush Orders
  Create PO

Search and Order

Distributed Ordering

Using the Ordering Macro
  Acquisitions Defaults
  Using Macro

Using the Multiline Purchase Order Macro


Documentation Home

Distributed Ordering - Music Scores

Find orders by searching for orders with Vendor Name "Music Scores" or Vendor Code MUSSCO.

  • Review the bibliographic record. Requested titles have been searched before they are added to Voyager. However, as bibliographic specialists, use your judgment ; if you see an anything that you think requires re-searching, please do so. Also check the 300 field to determine if the title has multiple physical pieces.
  •  

  • Check the Notes tab on the purchase order (Not the line item note). You will find suggested vendor information here.
    • The two most common vendors used for scores are HARR for European and CAUFRONT for US titles. (These are our approval plan vendors). 
    • You may also find information in the note field which may inform your choice of vendor or acquisition method. Consult a manager if necessary.

  • Be sure that orders for multiple pieces are input as Multi-part line item type and have appropriate Instructions to vendor.
  • Update the vendor code as appropriate and print the order or send via EDI. Make appropriate printouts to put in the usual trays. For example, to find orders that you approved today, you can search for
    Search By Condition Search for Operator
    Status equal Approved/Sent AND
    Status date equal <today's date> AND
    Operator ID equal <your initials> AND
    Fund code equal 1239
  •  

  • Questions about specific orders may be addressed to Paula Matthews (selector) or Jon Stroop(inputter of the orders) as appropriate. If duplicate orders are identified, refer them to Tom Martine or Carol Fagundus to delete order and bibliographic records.