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Princeton University Order Division Documentation

Brittle Books

Collection Manager Orders

Combinations and Packages

Creating List Orders
  Checking in Order

Firestone Reserve Rush Ordering

Multiple Line Purchase Orders

Ordering ACX

Ordering Soup to Nuts
  Acquisitions Module

Placing Orders for Different Formats

Remarks on Converted Orders in Voyager

Rush Orders
  Create PO

Search and Order

Distributed Ordering

Using the Ordering Macro
  Acquisitions Defaults
  Using Macro

Using the Multiline Purchase Order Macro

Documentation Home

Distributed Ordering - SG Monographs

Find orders by searching for orders with Vendor Name "SG Monograph orders" or Vendor Code SGORDERS.

  • Review the bibliographic record. Requested titles have been searched before they are added to Voyager. However, as bibliographic specialists, use your judgment ; if you see an edition statement or series that you think requires re-searching, please do so. Also check the 300 field to determine if the title is a bookset.

  • Check the Notes tab on the purchase order (Not the line item note). You will find source information here, for example "YBP slip", "Publ list", "web site", etc.
    • If the source is a vendor slip, we will place the order with that vendor.
    • If the source is a not a vendor slip, and the publisher is a commercial publisher or university press, use YBP/EYBP for US orders and BHBL/EBHB for UK orders.
    • For non-commercial/UP publishers, or for items published outside the US/UK. consult with your supervisor about an appropriate vendor.  

You will also find information in the note field such as "this ed.,", "vol.1-2", etc. Use this information to create appropriate vendor or internal notes.

Example: if the note says "this ed.," check Voyager for other editions and compose an appropriate internal note such as "ed of bib 3258323, University of California Press, 1998, 327 p."

Example: if the title is a 2 vol. set, be sure to choose a print vendor code (not an EDI code) and compose an appropriate Instructions to vendor to print on the order.

  • Update the vendor code as appropriate and print the order or send via EDI. Make appropriate printouts to put in the usual trays. For example, to find orders that you approved today, you can search for
    Search By Condition Search for Operator
    Status equal Approved/Sent AND
    Status date equal <today's date> AND
    Operator ID equal <your initials> AND
    Fund code equal 1411

  • Questions about specific orders may be addressed to Patty Gaspari Bridges (selector) or Sylvia Swain (inputter of the orders) as appropriate.