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Princeton University Order Division Documentation |
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Ordering
Brittle
Books Combinations
and Packages Using
the Ordering Macro |
Ordering ACXs and reserve duplicatesIt is the policy of the library to create a new holdings record for every copy of a title, rather than simply adding additional item records to exisiting mfhds. Among other reasons, this allows the On Order status* of each new copy to display in the OPAC; for orders attached to an exisiting cataloged mfhd, the order status is suppresed. When an order is created, Voyager looks for an exisiting mfhd for the location indicated in the order, and will link the order to the first mfhd for the correct location. In order to link your ACX order to the correct new mfhd, we need to use a different workflow than on standard orders. If you are ordering an additional copy of a title for a location which already has a MFHD record: 1. In Cataloging, bring up the bibliographic record for the title. Click on the New Hldgs icon, then click on the New button. 2. In the subfield b of the holdings record, enter the location and save the record to the database. 3. In Acquisitions, when you add your copies/funds field, before you save the copies/funds, click on Link to holdings. In the drop-down list, choose the holdings record you just created. Highlight it and click on Link.
The result of this procedure is that there is one MFHD for the cataloged copy, and another MFHD for the ordered copy, which displays as On order. *The exact wording of the On Order status may vary e.g. 2 copies ordered as of 7/10/03 |
©2003 Princeton University Last Modified 09/18/2002 |