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Princeton University Order Division Documentation
 
Ordering

Brittle Books
  Ordering
  Receiving

Collection Manager Orders

Combinations and Packages

Creating List Orders
  Checking in Order

Firestone Reserve Rush Ordering

Multiple Line Purchase Orders

Ordering ACX

Ordering Soup to Nuts
  Acquisitions Module

Placing Orders for Different Formats

Remarks on Converted Orders in Voyager

Rush Orders
  Create PO

Search and Order

Distributed Ordering

Using the Ordering Macro
  Acquisitions Defaults
  Using Macro

Using the Multiline Purchase Order Macro


Documentation Home

Ordering Soup to Nuts

Item must be fully searched in Voyager before you start.  This procedure is written for ordering a monograph. All other types of orders can be created using this model and filled in using values from Placing orders for different formats documentation.

1. Cataloging Module

  • Open the Cataloging module. If you are ordering material that was previously searched, do a title search to make sure it has not been ordered since the searching was done.

  • Search OCLC via the Z39.50 protocol or use OCLC Connexion with the Export command.

  • Add a 904 field using the ctrl/shift/p macro and save. Note down the Bib ID # on your work.

You may create bibliographic records for as many books as you are able to finish off in Acquisitions during the same session at your workstation. Do not create bibliographic records in the database for “later on” or “tomorrow”.
Go to step 3.

2. No Record in OCLC

If you do not find a record in OCLC, you need to create a new record using a template. To create your brief record:

  • Follow the procedure Record Creation from Templates.

  • Validate any 1xx or 7xx author entries by right clicking on the 1xx/7xx tag and choosing “Validate heading in this field.”  If there is a more complete heading for the author you are using, highlight that line and click on the Replace button.

  • Run Macro Express (control/shift/p) to add the 904 statistics  field to the record (as “input order”)

  • Save the record to the database and note down the Bib ID # on your work.

    If there is more than one form of author heading for the author you are using, choose the form with the most bibliographic records attached to it.

    Note that series go in a 490 field. This represents a departure from cataloging practice.

    Finally, be sure that you check the header 008 field for publication date and language code. If you need to change either, click on the 008 field.

You may create bibliographic records for as many books as you are able to finish off in Acquisitions during the same session at your workstation. Do not create bibliographic records in the database for “later on” or “tomorrow”.


[Ordering Soup to Nuts]  [Acquisitions Module]