Creating List Orders
Firestone Reserve Rush Ordering
Multiple Line Purchase Orders
Ordering Soup to Nuts
Placing Orders for Different
Remarks on Converted Orders
the Ordering Macro
Using the Multiline Purchase
Rush Order Searching and Ordering
3. In Voyager Acquisitions, create a new purchase
order. Header information should be as follows: (Note that Order site,
ship to and bill to may vary for serial orders)
IMPORTANT: If you are placing an order for a
book published outside of the United States, and the currency is NOT USD,
you must choose the correct currency before saving the record. Currency
cannot be changed once the record is created.
Special case: Firestone Reserves order inputting:
Use vendor codes FRESERVE
If you find any distributor information when
searching BIP, put it in the Notes tab on the Header, in the Notes
field (Not the instructions to vendor field)
Footer: Check claim and cancellation intervals (45 days and 120 days
respectively). Be sure the RUSH ORDER flag is checked.
Save the order.
4. Add a line item using ALT L-A-D (Or, Line
item menu>Add>By bib id). Click on Quick Line
Item On. Highlight the line item and click on Details.
||Per copy price
|Number of copies
||Special case: F reserve: When purchasing
1 F + 2 res dups, simply place the order as 3 copies for F. Records
will be updated when pieces are received).
|Link to holdings
||Only used when purchasing res dups or
ACX. Open the link to holdings and choose the holdings record for
your location which does not have a call number. Should be the last
location in the list. Linking the order to this mfhd allows an On
Order message to display in the catalog.
Format : RES: #,processing info,Course,Prof,Term
RES : 3 res dups His 325 Smith F01
RES : AC + 2 res dups Rel 330 Jones S02
RES : F Spa 220 Gomez F01
RES : F + 1 res dup His 202 Peters F02
Note that the use of the
term res dups is restricted to Firestone Reserves
only. Multiple copies for other locations are treated as ACXs.
|| Rush # copies (Rush 1 copy, Rush 2
copies). Also include vendor account number if known, as well as any
instructions (E.g. prefer paperback, etc).
5. Approve order and treat in an appropriate way. Some options might
Print order, put note in basket to retrieve when printed, fax order
Order by phone and suppress printing
Print and mail (when there is plenty of time)
Order by web and suppress printing
Orders] [Create PO]