1. Determine whether you need to contact the selector.
If the price is $150.00 or less, or, if the price is not more than
$100.00 over the price on the order, the order may be confirmed automatically.
Go to step 4.
2. Consulting the selector
Open the Order Division e-mail account and use the Price
confirmation e-mail template. Fill in the order number,
brief bibliographic information and price. Send the template to the
appropriate selector (you may determine the selector by examining the
location or fund number on the purchase order.)
If you are accessing the OrderDiv account via
Webmail, you can use copy/paste into a new message to send the template
Go to the Sent mail folder. Find the message you just sent and file
it in the Price Confirmations folder.
If you are working on a confirmation request sent to the OrderDiv account
via email, file it also in the Price Confirmations
b. Voyager Acquisitions
On the purchase order, update the line item note Price increase,
checking with [selector initials][date][your initials]. If the
currency of the quoted new price is the same as the currency on the
purchase order header, update the price on the order using Line
item menu>edit approved. If the
currency is different, include the new price information in the line
3. Monitor the Order Division e-mail account once a day to check
for an answer.
Selectors should give an answer within 10 days. If you do not receive
an answer, automatically confirm the order after 10 days.
When you get an answer, delete both messages (the query in the Price
confirmations folder and the selectors answer, if received).
[Price Confirmations] [Confirming/Canceling