the Receiving Macro
receipts (firm orders)
Form (MS Word)
Sorting Monographic Receipts and
Firm Order Invoices
Guide to Monographic Series Receiving
6. Catalog the book or create an in-process preliminary record for it.
Search OCLC and import the best
record available for book in hand (or, import
via remote search in Voyager)
LC or LC equivalent copy: complete cataloging
for the book following established practices and procedures for LC copy
cataloging. If the series record shows the series to be a CAS, follow established procedures
in assigning the call number. Be sure
to use Macro Express to add a 902 and 904 field, using appropriate values
Other copy or No copy: Import or Input a record,
being sure to sure to use Macro Express to add a 904 field, using appropriate
values for MCS. Create holdings and item records, being sure the item
record is marked with a status of In process.
Put on appropriate Hold or No hold shelves.
7. Special cases.
- Follow special instructions for Harrassowitz purchased cataloging records or Harrassowitz brief records.
- Pieces of series that add to a serial or a set are received on the
standing order for the series only, and then just added to the cataloged
record for that set or serial.
- Monographic series pieces that need location decision treatment should
have New (New Order Request) as a location
until the correct location is assigned. They should be charged to the
appropriate selector or shelf for decision.
- Standing orders for unnumbered series or for phony series, e.g. IEEE
and ACM packages, will be handled on a case by case basis. When there
is a good number to check in by, we will use it but may by-pass prediction.
There may also be cases where we check in unnumbered series by ISBN
or by bib #.
[MCS Check In] [Cataloging Record]