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Princeton University Order Division Documentation

LC Copy Guidelines

MCS Check-in
  Cataloging Record

Monographic Receipts
  Checking Shipment
  Identifying Vendor Code
  Searching Records
  Verifying Order
  Invoiced Orders
  Non-invoiced Orders
  Creating Item Record
  Finishing Up

Using the Receiving Macro

Problem receipts (firm orders)

RWI Form (MS Word)

Sorting Monographic Receipts and Gifts

EDI Firm Order Invoices

Documentation Home

Monographic Receipts Procedure

Checking the shipment

Shipments with invoices should have each item checked off and the total number of items marked at the bottom of the invoice. Make sure that you have all the books that belong to that invoice before leaving the new receipt shelves. The books should be in good condition; if a book appears to have been damaged in shipment or is defective, show it to a supervisor.

Shipments received without an invoice should be accompanied by the “Material Received Without Invoice” (RWI) form that provides the supplier’s name and address. Before processing, however, always check the invoice files to see if the invoice has arrived separately and, if so, follow usual procedures. If no invoice can be found then you must complete the online version of the “Material Received Without Invoice” form found on the TSSERVER and forward that form to the Invoice Unit in lieu of a real invoice or packing list.

[Monographic Receipts Procedure]  [Checking Shipment]  [Identifying Vendor Code]  [Searching Records]  [Verifying Order]  [Invoiced Orders]  [Non-invoiced Orders]  [Creating Item Record]  [Finishing Up]