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Princeton University Order Division Documentation |
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Receiving
LC
Copy Guidelines Problem receipts (firm orders) |
Monographic Receipts ProcedureSearching & identifying order recordsThe most appropriate search strategy to use when receiving monographic orders continues to be a title search to retrieve all matching records. Searching by a title in Voyager 2000 ACQ can only be performed by selecting the Bibliographic Info option as explained below. Alternative searches such as author, ISBN, or purchase order (PO) searches may be used (in that order) to find the appropriate record if the title search fails or if the title is very common. Remember that if you find more than one match in your title search, you must check all records to verify that we don't have unintended duplicate records. Any difficulty in finding the order indicates that either the order needs updating or perhaps the wrong title was sent. Basic Searching Steps for Retrieving OrdersThe Quick Search is simple searching that allows you to search by one term only; for example, invoice number, vendor, PO number, Bibliographic Info, etc.
For More Complex Searching of orders use the
Standard Search by clicking on the Search icon
on the icon bar at top of your screen (page with magnifying glass) that
allows you to combine up to four search terms using Boolean operators
(see Searching for Orders in Acquisitions. 2000 for more details on this
technique) [Monographic Receipts Procedure] [Checking Shipment] [Identifying Vendor Code] [Searching Records] [Verifying Order] [Invoiced Orders] [Non-invoiced Orders] [Creating Item Record] [Finishing Up] |
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©2003 Princeton University Last Modified 08/28/2002 |