the Receiving Macro
receipts (firm orders)
Form (MS Word)
Sorting Monographic Receipts and
Firm Order Invoices
Monographic Receipts Procedure
Check off the appropriate line on the invoice for each item received
to make sure that all of the items listed have been accounted for.
Make sure that the vendor code is written on the top of the invoice,
however, it is no longer necessary to put the fund /object code on
the invoice since it will be available on Voyager. When all books
on the invoice are checked in and there are no problem receipts, deliver
the invoice to the established place in the Invoice Unit. If there
is variation in the vendor code (but not the vendor name) note
the code by the orders. For example, it is ok to have orders with
vendor codes BNA, EBNA, EBHB, BHBL on the same Blackwells invoice.
However, it is NOT ok to have vendor code NYUAMB on that invoice.
Notify your supervisor if the invoice is short any of
the items listed, or if any extra items were supplied
against an outstanding order but not listed. The latter should have
a Line item note stating that the item was received with invoice
##### (date) but not listed . Give the invoice only to your
supervisor to write for a bill.
Write the location, if other than F, on the verso of the title page
following established procedures. Write the 4-digit fund number and
the VOYAGER order number (e.g., PO12345) in the gutter of the book.
Do not write in items for Rare Books locations (give these receipts
to the Rare Book Specialist to be hand delivered to RBSC).
Sort your work and deliver
the book to the appropriate shelf for further
processing. .Follow any instructions such as Circ for
, AC of
, etc. as provided
in the Line Item Note fields. Sort out all books with LC or LC-like
copy unless YOU are doing the LC cataloging. Books with COD cards
should be distributed to the COD shelves. The remaining books are
distributed as NO HOLD or HOLD, depending on sorting guidelines. [SEE
LC Copy Guidelines]
[Monographic Receipts Procedure] [Checking
Shipment] [Identifying Vendor
Code] [Searching Records] [Verifying
Order] [Invoiced Orders] [Non-invoiced
Orders] [Creating Item Record] [Finishing