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Princeton University Order Division Documentation
 
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General Acquisitions Workflow

FAQS

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Especially for Collection Development

FAQ

Frequently Asked Questions for Acquisitions

   All of these instructions will work with the view only logon. Be sure that you are logged on to Cataloging module and Acquisitions module with the same logon.

Orders       Receipts       Payments and funds      Serials      Miscellaneous

1. Has a specific monograph order been received?
  • In the Cataloging module, search for your monograph or serial using bibliographic information.
  • Click on the Hierarchy button on the toolbar. A call number in the holdings record indicates that the title has been received and catatoged. Otherwise there will be an order/receipt status.
  • Alternatively, in the Cataloging module, search for your monograph or serial using bibliographic information. On the menu bar, click on Record, then View Line Items in Acquisition (or use the keyboard shortcut Alt/r/q). This will bring up the Line Item Record, indicating the number of copies ordered, received, and invoiced. This method must be used for single orders for back issues of a cataloged serial.

2. Has a given issue of a standing order or subscription been received?
  • The best place to find this information is in the OPAC, because you can easily view both bound holdings and unbound issues recently received.

2. When was a given issue of a standing order or subscription received?
  • On the List Bar on the left of the Acquisitions screen, select Check-In, then select Serials History.
  • Search for the Check-in title, which is normally the title in the 245 on the bibliographic record.
  • Select the appropritate title from the list, if necessary, and click on the Select button to display the Serials History - Details window.
  • Select the Receipt History tab to see the Receive Date of all received issues.