to Cat Record
First Piece Check
MCS Check In
Check In Tips
Series Checks in Voyager
Vendor Reports for Serials
Checking in First Pieces
First pieces received on a new order:
In this case there will be an existing bibliographic record and purchase
- Call up the purchase order. Check the Line Item Note to find out
processing instructions (i.e. pr/f 1st piece for
cat; and ordering info: Subscription for vol.1 no.2 and following)if
you need to, write it down. You will need the order information for
setting up the pattern correctly.
- Go to the "Type" tab in the Details line item display
and create the component and subscription pattern as usual, based
on what we asked for when we placed the order.
- Check in the issue(s) in hand; go to the History button . For periodicals,
be sure to Suppress from the OPAC; we dont want folks looking
for issues that are going to cataloging). Binds should have items
added and be charged to Cat Div as usual.
- If we are missing issues which need to be claimed please do so if
you are certified in serials claiming. If not yet certified, please
give to unit supervisor to claim.
- Before you leave the record, you MUST remember to adjust the prediction,
especially if you have just checked in multiple issuesit will
push the date way too far ahead and must be adjusted to a reasonable
- Go to catalogoing and call up the record, make a printout to travel
with the piece(s) to cataloging; on the printout you will need to
write the processing instructions, in the following format: unbound
loc/bound loc 1st piece for cataloging the date and your
initials (i.e. PR/F 1st piece for cataloging 10-18-00 HAF).
Titles with DCLC copy go on the Adding truck for CAT Unit IV; all
other copy goes on the shelf in Cataloging. Please remember to date
stamp and count the pieces, also count as a FIRST PIECE on your Unit
If there are questions about how to set up patterns to account for
issues, please be sure to ask for help if youre stuck: we absolutely
want to make sure that we claim appropriately or account for missing
[First Piece Checkin] [New