Processing Approval Books Shipments
Your primary decision for each book is whether or not it should be kept. Your secondary decision for books being kept is whether or not you can complete the processing. You will end up with 3 piles of books :
Step 1: Determining whether to process the book
Search using the Title (Bib) index (be sure to eliminate initial articles A, An, The from your search). If there is more than one title match for the same year, or within 1 year of publication, annotate the slip and put the book aside as a possible return/problem. If no record is found, annotate "no record found" on the book slip and put the book in the Possible return/problem pile.
If there is only one record is found, click on the Display Hierarchy icon. Look at the Order Status field.
Hierarchy display options:
For the first title in the shipment only: after you have pulled up the bibliographic record, click on the Record menu and select View line items in Acquisitions. When the line item displays, click on the Order tab. Be sure the vendor says AP-COUTTS, AP-CAS, or AP-YBP (depending on your shipment) and check the order number. Write the order number on the top of the invoice along with the vendor code.
Step 2 :Processing books we are keeping : Coutts; YBP Casalini
Overview Loading records Receipt and review of shipment Setting up Voyager for Processing Processing the shipment Processing the shipment step 2 Win-alt-l macro Win-alt-n macro Possible return/problem pile