process document 2
call number labels, and attaching labels, of soft cover monographic books for
Picture Cover binding
Scanning call numbers for books
up vgerspin software to produce labels, put the
Gaylord or Brodart labels in the front part of
the printer. These labels are the 56 count (8 labels 7 rows) per sheet. Put
down the sheet with the label side up.
scanning books – do not print labels for SA or SAPH put these aside. When
you scan these, a pop-up window will appear asking if you want to print
this label, answer no (use the arrow keys to NO), press
enter. Pull out any books that need
inserts bound in, or have cd-roms in the back of
the book. These will be treated as paper standards.
first label scanned will make a pop-up appear asking where to start
printing on the label sheet. In most cases you will just press your enter
key. This will start the printing on the first label. In certain situations, you may not want
to print on the very first label, click on the virtual label corresponding
to one on the sheet you want to start with.
each book, do not worry about locations except
for SA and SAPH as stated above. You will notice that as you scan the
books, the blue bar at the bottom of the Vgerspin
program will slowly fill up. This is representative of the amount of
labels you are printing and room used and left on the sheet you are
printing on to.
- As you
scan each book, move one barcode to the front of the book, leave the
second one attached to the inside of the book with the light tape. The
front of the book is always what we would consider the physical front
cover of the book if it was a U.S. publication; ignore the
fact that it may be the actual back cover if it was published in some
other parts of the World.
- If it is missing a loose barcode that can
be taped in, produce a second barcode using the barcode duplicating software, attach that barcode using the tape with the
blue inner ring, called “Removable
- If you
need to edit within the call number window, make sure that you do not
alter the call number. Editing includes moving the Richardson numbers so that they print
correctly on the call number. Each line needs to be moved down before each
period, so that each line of the call number, except for the first and any
lines with variable information, starts with a dot. When you are finished
press the label is okay button with your mouse. Note that the macro for
getting rid of the “F” within the call number will not work if you click
within the call number window to edit.
each book scanned in the same order as you scan it. This will make
attaching the call number labels easier.
Attaching call numbers
within each book to make sure that you are attaching the correct call
number label. With most monographs, all you need to check is the first
line of a call number to confirm that it is the same as the label you are
about to attach. With single issue serials or sets, check the variable
information as well at the bottom of the call number, both the label and
the adding should match.
- Try to
attach the call number to the bottom part of the spine. If it does not
fit, then attach it to the front of the book underneath the barcode.
your material as you attach call numbers. Your primary sort should be to
Economy picture covers. These are books that do not have cover flaps or
text on the inside of the cover or back cover. Ignore text that is obviously
- Pull out this material, that has cover
flaps or text on the inside of the cover or back cover, and put it on
another pile. This material will be sent out to the binder to have hinged
covers. It requires its own charge, Wert hinged covers, and will be boxed
out Recap books after you
attach the call number. Note that Recap books will get the second barcode
attached to the last page, the side facing the back cover. If there is
text on this page, please use the inside part of the back cover.