Approvals Soup to Nuts Training
Intro to Acq
to Acq Production Staff Handout
and Record Creation Handout
Series Checks in
Series Checks in
Acq for Selectors(WPD)
Mono series Handouts
Continuations Training Document
Adding the Piece
- All bibliographic data on the MARC record needs to be verified. There
is a separate procedure for "Booksets" and for "Monographic
series. If your piece in hand is a bookset, The "Adding volumes
to cataloged bookset procedure" will be followed. Supervisor/trainer
will review this procedure with trainee as training progresses.
- If the piece in hand is a serial: Check and verify all bibliographic
data on the MARC record including ISSNs and ISBNs, titles,
corporate bodies, imprint information. Make a note of any changes, corrections,
or additions that need to be made and SAVE FOR SUPERVISOR/TRAINER.
We will add the appropriate notes. **
See cataloging documentation for further instructions on edition bibliographic
records for sets and serials.
- Update the holdings in the 866 field to reflect what you have in hand
& save. All holdings records for active serials and sets should
have an 866 field with subfield giving our holdings and another 866
with subfield x showing what designator or designators are used in creating
item records. With serials, holdings may be stated one way (e.g.: Vol.
1 (1962)- v. 450 (2001) and for item records to be reverse e.g.: 2001
- Check to see how weve added in past, by clicking on "Get
items". You create an item record with a status of in process for
the piece you have by clicking on "New item". Wand barcode,
and follow numbering of previous items for enum and chron. Save to database.
- For hardbound material, one barcode is placed on the upper left hand
corner of the cover, and the second barcode is placed on the last page
of the volume, unless there is a picture For softbound material, the
barcodes are taped to the inside front cover, and the holding number
is written in the gutter next to the order#, fund #. It is a good idea
to double check the holdings and item record to make sure there are
- We write the call number on the verso of the title page about ¼"-1/2"
from the top of the page. If location is not Firestone stacks, write
the location symbol with in parentheses as part of the call number.
We spell out the following locations when writing them: ANX=(Annex).
[Continuations Training] [Check
Acq. Record] [Check
Cat. Record] [Check
In Item] [Add the Piece] [Add