Searching and record creation
Have sample bib records
This session follows the Introduction to Acquisitions session.
We will be reviewing searching in Acquisitions, using both the Quick Search
option and the Standard Search option. We will also look at creating purchase
orders, both with and without defaults.
To search in Voyager Acquisitions you must choose the type of record
you want to find before you can search for a particular title that
is, you search for a purchase order, line item, invoice, etc. that contains
a particular title. You cannot do preorder searching from Acquisitions,
because the results of an Acquisitions search list only titles that are
attached to purchase orders, invoices, and so on. A book that is already
cataloged but does not have some kind of order record in Voyager will
not show up in your search result.
Lets review the basic searching which we looked at in Introduction
You can do a Quick Search of any kind of acquisitions record by
choosing the appropriate tab on the List Bar, and clicking on the Search
icon. Lets choose the orders tab and click on Search Orders.
Now lets choose the option PO number from the "search by"
drop-down list. Notice that the "equal" button is active. Type in 1AAH1550
in the "search for" box and click on Search. Note that even though there
is only one result to your search, you still have to double-click on it
to bring it up.
Now lets close that PO and do a new search, on PO 1AAH.
Notice that you have multiple results. There are several orders with the
vendor Otto Harrassowitz. However we cant limit our search result
to only Harrassowitz orders using the quick search option. The quick search
only allows you to use one search term.
To modify the search, we need to do a Standard Search. Find the
Search icon (magnifying glass on a page) at the top of your screen and
click on the down arrow to the right of the icon. Click on Purchase
orders. Now you see the Acquisitions search box you are familiar with,
which allows you to combine up to 4 search terms.
On the first line, choose PO number , equal, 1AAH and the Boolean
On the second line, choose Vendor code , equal, Harr
Notce that you have several open buttons on your task list in Windows.
Lets close the purchase order boxes but leave the Acq button open.
[Searching & Record Creation] [Searching] [Creating
a PO] [PO
Item Info.] [Finishing