Series Checks in Voyager
Finally, let's take a look at monographic series. These
pose the most problems in searching.
In the Cataloging module, do a Non-Keyword Journal Title search. This
search matches on title fields 245, 246 but not on series fields 4xx,
Try a search on World bibliographical series. This brings up one record
only, our series standing order.
Monographic series records are suppressed from the OPAC. The appropriate
series record can usually be identified by the following:
Bib record: Encoding level of 5
050 field "MonoSer"
Holdings record: 852 |h "Cataloged separately"
Now let's search the same title using the title (bib) index. Here we
see a list of several matches. The standing order record is usually identifiable
by lack of a volume number in the Title column, lack of an author in the
author column, and usually no date in the imprint. If in doubt, you can
bring up several records to look at. The difference between the journal
title search and the title bib search, is that the journal title pulls
up only the records coded as serials and matches on the 245 and 246. The
title bib search is also pulling up matches in 4xx and 8xx fields.
A series that was formerly treated as a true serial, and is now treated
monographically, should have multiple holdings attached; one with volumes
added, and one with 852 |h Cataloged separately.
Let's do a search on Kolner Forschungen zur w as a journal title search.
Let's bring up the record without the volume number in the display and
click on the Hierarchy icon. Now if we bring up both holdings records
we can see that earlier volumes were added as a serial, but later volumes
are cataloged separately.
If you do not find a match, try a Title(Bib) or a Keyword search. These
will pick up booksets and monographic volumes of series as well as serials
and monographic series records. Finding several matches to a monographic
series searched as Title (Bib) might lead you to suspect that we have
the series on standing order. However, if there are only records for individual
volumes (as in the example below) and none for the series alone without
a volume number, we do not have a standing order for the series.
Let's do a Journal title search on Vancouver studies in cognitive science.
We have no matches. Now let's repeat the same search as a Title(Bib) search.
Let's look at one of these records. (Bring up vol.5) Notice that the
245 field is for an entirely different title. The system is matching on
the series 440 field. This is not a standing order record, but merely
a volume of the same series, cataloged as a monograph. Since there is
no match to our search that lacks a volume number, we can deduce that
there is no standing order for this series.
Other complications can arise from the form of the series. An author's
collected works cataloged as separates rather than as a bookset is often
traced and controlled differently than how the standing order is set up.
For example, our order for the Gesamtausgabe of Martin Heidegger published
by Kolstermann is set up under the title Works / Martin Heidegger. The
series appearing on some volumes is Gesamtausgabe. III. Abteilung. Searching
"works martin heidegger" or "gesamtausgabe martin heidegger" as a Journal
Title brings up the bibliographic record for our order. (Point out added
Finally, in general our policy is not to place standing orders for unnumbered
monographic series, but in practice there are a few such orders. There
are also some orders for monographs where there is not a true series present,
such as ACM package, or proceedings of conferences and meetings, such
as those at Cold Spring Harbor Laboratory.
[Series Checks in Voyager
Standing Order] [Monographic Series]