POLICIES & PROCEDURES

PC Configuration

The task group on Computer Resource Use defined standards for PC configuration. All staff should be familiar with this document and work within its guidelines.

The Workstation Committee members are trained in the various configuration techniques. If you are uncertain about what you are doing then please ask your representative.

The CBT training courses include a number of courses that could be helpful, such as Windows 95: Getting started, and Windows 95: Up and running.

This policy applies to all PC's which run NT and Win95. The few remaining PC's running WFW will be upgraded shortly. It also applies only to the PC on your desk, not any of the shared PC's.

 

Desktop configuration can be accessed from Control Panel

Background

You may choose one of the system defaults, such as bricks or tiles, for the pattern and wallpaper. If you edit the pattern then please rename it.

Screensaver

You may choose one of the system defaults, such as Starfield Simulation. The settings and wait period may also be changed. If you choose Marquee, then make sure that the wording is appropriate for a workplace environment.

No backgrounds or screensavers may be downloaded or installed. They can use up a lot of system resources and this is considered software installation.

Colors

You may select one of the default schemes. It is possible to customize one of these schemes, if you do this you must rename the scheme.

Resolution or Settings

Under no circumstances must you alter the resolution, or font size. Some applications such as Nuprices require a very specific resolution. If you want a higher or lower resolution, then please contact the Microcomputer Coordinator. We may be able to change it for you.

Keyboard character repeat delay and rate, the cursor blink rate, mouse double-click speed, pointer speed and trail

Moving a slide bar can usually alter these; you may make these changes. You may also select an alternative pointer.

Regional Settings

Please leave this set to English (United States). French (Canadian) may look cute but it will impact all of your applications.

 

Icons on the desktop

Most of the icons on the desktop are shortcuts to applications. A small black arrow on the bottom left of the icon can identify these shortcuts.

Your PC comes configured with certain icons on the desktop:

  • My Computer (relabeled TSDOS..)
  • Network Neighborhood
  • Recycle Bin

Most PC's will also have icons for:

  • Netscape
  • RLIN
  • TCP3270 or HostExplorer
  • OCLC

Some PC's have shortcut icons for SuperLCCS, Geac and Nuprices, etc.

These icons should not be deleted, renamed, changed or the target path altered.

You may wish to add shortcuts for applications, utilities, or data files that you use a lot. Limit the total number of shortcuts to two columns. A cluttered desktop is not efficient. If you wish to have more, then consider using folders on the desktop which contain several shortcuts. Examples of shortcuts that you may wish to make are calculator, Microsoft Word, or a document containing your position description.

 

Management of File Manager or Windows Explorer

No changes should be made to the location of various directories/folders referring to applications. If you move things around your applications will not work.

Data files are those files that you create when you have saved something in Word, Notepad, etc. It is strongly suggested that you group all these files together. This makes them easier to find and easier to move if you get a new PC.

One way to do this, is to create a folder and name it your first name or something easily identifiable with you. Within this folder you can create subfolders to hold files of different types, e.g. you may create a folder called Word and place all the files created in Word there; or you may create a folder called Wkstn and place all your Workstation Committee notes there.

Do not hang data files off the root directory. This will cause your PC to slow down.

 

Initialization Files

RLIN, OCLC, TCP3270 and HostExplorer can all be customized to different degrees and the results are saved to initialization (ini) files. We have established set customization for all of these applications, but there is provision for you to add your own customization, such as changing the background color, adding command buttons, or creating quickkeys (small macros).

Do not remove pre-installed quickkeys, command buttons, etc. Remember that if you add your own customizations you will loose them the next time that the software is upgraded or the ini file is updated. There are ways that these personal customizations can be saved and reapplied, but you need to be a fairly savvy PC user in order to do this successfully.

The Microcomputer Coordinator keeps the master ini files. If you have developed customizations, which can be used by others, then these can be submitted for addition to the master files.

 

Application options

This section applies to Microsoft Word, Excel, Access, WordPerfect and Quattro Pro, etc.

There are a number of toolbar configurations to choose from. You may choose any of the defaults, but if you wish to customize a toolbar then please rename the file.

You can also change default file locations for saved files, various view and editing options, auto correct features, etc. They can be found in a variety of places. Look through the menu options for categories called: options, customize, style, background, tools, etc.

If you have installed an application that was acquired specifically for your use, then you are free to customize any features. But it is recommended that you rename changes, as described above.

 

Netscape

The default home page is the Technical Services Department page; this should be kept.

You may add as many bookmarks as you like. It is more efficient to group bookmarks into folders. Go through them occasionally and delete the ones you no longer use.

If you use Netscape mail, use the address book to list your frequent contacts.

Likewise use folders to organize your mail; delete old messages; purge your Sent mail folder; empty the Trash folder.

 

 

Janet E. Lute
12/16/98
rev. 2/26/99