Princeton University Library Human Resources

This pertains to new regular staff and non-Princeton casual/hourly staff ONLY. Princeton students are to report to The Student Employment office to complete their paperwork.

Completing an Employment Eligibility Verification Form (I-9 Form)

The Immigration Reform and Control Act of 1986 (IRCA) requires all new and rehired employees to establish eligibility for employment in the United States. Princeton University cannot pay you or allow you to work until this verification process has been completed. Please note that non-U.S. citizens must have employment authorization covering their entire Princeton University appointment period in order to be able to work and be paid for the full appointment.

You must fill out an Employment Eligibility Verification form (I-9 form) at the time of hire--when you begin work. Citizens of the United States should bring to the Library Human Resources Office, the original documents which establish your identity and authorization to work. Non-citizens of the United States must bring these documents to the Payroll Office, 5 New South Building.

If you cannot be on campus on the start date of your appointment or if you have any questions, please contact the individuals noted below:

U.S Citizens:
Tracie Emanuel (609) 258-3191, temanuel@Princeton.edu
Jasmin Kotwal: (609) 258-2810, jkotwal@princeton.edu

Non U.S Citizen:
Diana Miles: (609) 258-3426, dmmiles@princeton.edu,
Between: 9:15am -12:30am

On the first day of work, the employee will need:

One document from Group A OR One document from Group B and one document from Group C.

Group A
Only One Document Needed - Establishes both Identity and Employment Eligibility

U.S. Passport (Unexpired or expired)
Unexpired foreign passport, with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization
Permanent Resident Card or Alien Registration Receipt Card with photograph (INS Form I-551)
Unexpired Temporary Resident Card (INS Form I-688)
Unexpired Employment Authorization Card (INS Form I-688A)
Unexpired Employment Authorization document issued by INS which contains a photograph (INS Form I-688B or Form I-766)

Group B
Two Documents Needed (one from Group B and one from Group C) - Group B establishes identity only

Driver’s license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.
ID card issued by federal, state or local government agencies, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.
Voter’s registration card
U.S. Military card or draft record
Military dependent’s ID card
U.S. Coast Guard Merchant Mariner Card
Native American tribal documents
Driver’s license issued by a Canadian government authority

For persons under the age 18 who are unable to present a document listed above:

School record or report card
Clinic, doctor, or hospital record
Day care or nursery school record

Group C
Two Documents Needed (one from Group B and one from Group C) - Group C establishes employment eligibility only:

U.S. Social Security card, issued by the Social Security Administration (other than a card stating it is not valid for employment)
Certificate of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)
Original copy or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
Native American tribal document
U.S. Citizen ID Card (INS Form I-197)
ID Card for use of Resident Citizen in the United States (INS Form I-179)
Unexpired employment authorization document issued by the INS (other than those listed under Group A)

Non-US Citizens

We request that non-U.S. citizens also provide the following additional documents so that the Payroll Office can determine your residency and tax status:

J-1 Visa Holders: A valid passport, I-94 card, and IAP-66 form
F-1 Visa Holders: A valid passport, I-94 card, and Employment Authorization Card (INS photo ID) or an Employment Authorization letter from Dean Joy Montero
H-1 Visa Holders: A valid passport, I-94 card, and H-1 approval notice
TN Visa Holders: A valid passport and I-94 card
Permanent Residents: Resident Alien "green" card or passport with I-551 stamp if green card has not yet been received