Princeton University Library houses major collections of publications
from four governmental entities: the
European Union (1964- ),
the State of New Jersey (1950- ),
the United Nations (1945- ),
and the United States Federal Government (1884- ).
The collections are the product of signatory agreements by which these
four governmental entities deposit their publications at Princeton
University free of charge, with the understanding that the general
public will be granted reasonable access to them. A description of
these Depository Collections appears on the other side of this sheet.
Access to the Depository Collections by the general public is a major
exception to the Library's overall Access Policy, by which free use of
library materials is generally restricted to members of the Princeton
University Community. This exception is made in recognition of the
University's responsibility to provide access to governmental information.
Access to Depository Collections entitles a visitor who is unaffiliated
with the University to use those publications received through depository
agreements only; it does not entitle use of the Library's general
collections of books, journals, microforms, datafiles, and other purchased
Application for Access to Depository Collections
Special arrangements are necessary for general public use of the Depository
Collections in an otherwise restricted environment. The Depository
Collections are available for public use only when reference librarians are
on duty in the
Social Science Reference Center (SSRC) in Firestone Library. Times are
listed under "Depository Access" on the Library Hours information sheet.
(Libraries other than Firestone, housing separate subject collections, such
as Geology or Physics, may have different hours.)
A visitor may apply to use the Depository Collections in Firestone Library's
Access Office (or to the Head Security Officer when the Access Office is
closed). Access Office staff (or the Security Officer) will then call an
SSRC reference librarian, who will discuss the visitor's research needs and
determine whether the question requires depository materials, or a different
referral. The visitor may be asked to wait in the Access Office if it is
necessary for the SSRC librarian to confer with others in this process. If
access is granted, the visitor will be provided with a Depository Access
Pass, and directed to the SSRC Reference Desk.
Procedures for Use of Depository Collections
European Union Depository
- Upon arriving at the SSRC Desk, the visitor will be asked to initial the
Depository Log Book, and to surrender the Depository Access Pass. The pass
can be used to leave the Library and return during the day; however, a
Depository Access Pass is valid only on and for the day issued, and remains
in SSRC at the end of the Depository visit.
- Most depository materials may be used only within the SSRC location.
Printed matter pertaining to each Depository Collection is available, and
assistance in locating and using information will be freely provided by the
reference librarian. Use of Depository materials that are housed in another
part of the building can be arranged, in consultation with the reference
librarian.* Upon completion of the visit, the Depository Visitor is asked to
notify the SSRC librarian and to sign out in the Log Book.
- *Materials in electronic format in the depository collections may be
downloaded; however, visitors must provide their own high density formatted
Consult the main catalog for access to most European Union documents.
The Social Science Reference Center
holds a collection of current serials and uncataloged materials as well as a
microfiche collection. Seek the assistance of a librarian at the Social Science
New Jersey Depository Documents
Most New Jersey documents received after July 1, 1981 are located in the
Social Science Reference
Center. For assistance in locating these publications, as well as pre-1981
documents, consult the librarian at the Social Science Reference Desk.
United Nations Documents
The United Nations Collections is the only United Nations depository library
in the state of New Jersey, and is comprehensive for the main bodies of the
U.N. It contains meeting records and other publications of the United Nations
from 1945 to the present. Materials are of three principal types: meeting
records, Sales Publications, and Specialized Agency materials. Some journals
and reference materials are also available. Also see the special handout for
the Model United Nations.
United States Depository Publications
1979 - Present
Social Science Reference Center houses most U.S. depository materials
received through the depository program, and will provide assistance in
locating and using them. Referrals will be made to other locations in the
library system, such as Geology and Engineering Libraries, where major
collections of U.S. materials are also housed.
General and Humanities Reference (GHRD) on the first floor of
Firestone Library will assist depository patrons in identifying and
locating U.S. depository materials received from 1884-1978. U.S. documents
were cataloged during this period, and the main and supplementary catalogs
and many indexes and guides located in DR will help in this process.
Patrons will be referred from SSRC to GHRD for assistance with these
U.S. documents may be housed in locations other than Firestone Library.
or GHRD librarians will help identify and locate these materials, and
refer the patron to the other locations. Other locations may have different
hours of access. Please ask for further information.
U.S. documents received before 1884, when the Library became a depository,
are not available for depository use. Please ask a librarian for more