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Princeton University Order Division Documentation
Cataloging Module

Overlaying in Voyager

Remote Search
  Keyword Search

Importing Records
  Z39.50 Search

Creating Brief Records

Introduction to MARC (PDF)

LC Copy Guidelines

MARC Tagging for Voyager

Monograph Added Copy Processing

Documentation Home

Importing Records

Importing records with remote search (Z39.50) via Voyager

Searching via the remote database should be used for retrieving copy. It’s meant to be a quick in and out feature and our connections are limited. For other searching than copy retrieving we should continue to use “native” OCLC.

  1. In the Cataloging module, on the menu bar click on Options>Preferences>General. From the drop-down menu by the Bibliographic Import/Replace profile, select OCLCAddConditional if you are working on orders or creating new records for approvals. Or, select BBIDMerge if you are going to overlay existing records. Then click on OK.
  2. Retrieve the Voyager search box and click on the remote search buttonin the lower right corner.
  3. Select the OCLC database from the dialog box and then click on add and then on connect. When you are connected the title bar on the search window will sayRemote search: OCLC.

    After you have retrieved your record(s) you MUST disconnect.   To disconnect bring up the Search dialog box and click on Remote and then on Clear to get back to Voyager click on Connect. When you are connected to Voyager again the title bar on the search window will only say Search.

  4. You now have a bibliographic screen in Voyager. Note the “Imported Remote Bib ID#” in the title bar. If it is the item you want, add a 904 using Macro Express for new records and a 902 for records being cataloged. Then click on the Boat icon to save the record to the database.
  5. At this point you may receive a message telling you the name of the Import/Replace profile which is selected on your workstation.  Unless you wish to change the prompted profile, click on No. Once the record is saved, the Title bar displays “Bib ###### [Title]”

    If you see a duplication warning box STOP and ask your supervisor how to proceed.

[Importing with the Export button]  [Z39.50 Search]