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Princeton University Order Division Documentation

LC Copy Guidelines

MCS Check-in
  Cataloging Record

Monographic Receipts
  Checking Shipment
  Identifying Vendor Code
  Searching Records
  Verifying Order
  Invoiced Orders
  Non-invoiced Orders
  Creating Item Record
  Finishing Up

Using the Receiving Macro

Problem receipts (firm orders)

RWI Form (MS Word)

Sorting Monographic Receipts and Gifts

EDI Firm Order Invoices

Documentation Home

Guide to Monographic Series Receiving


6. Catalog the book or create an in-process preliminary record for it.  Search OCLC and import the best record available for book in hand (or, import via remote search in Voyager)

LC or LC equivalent copy: complete cataloging for the book following established practices and procedures for LC copy cataloging.  If the series record shows the series to be a CAS, follow established procedures in assigning the call number. Be sure to use Macro Express to add a 902 and 904 field, using appropriate values for MCS.

Other copy or No copy: Import or Input a record, being sure to sure to use Macro Express to add a 904 field, using appropriate values for MCS. Create holdings and item records, being sure the item record is marked with a status of In process. Put on appropriate Hold or No hold shelves.

7. Special cases.

  • Follow special instructions for Harrassowitz purchased cataloging records or Harrassowitz brief records.

  • Pieces of series that add to a serial or a set are received on the standing order for the series only, and then just added to the cataloged record for that set or serial.

  • Monographic series pieces that need location decision treatment should have New (New Order Request) as a location until the correct location is assigned. They should be charged to the appropriate selector or shelf for decision.

  • Standing orders for unnumbered series or for phony series, e.g. IEEE and ACM packages, will be handled on a case by case basis.  When there is a good number to check in by, we will use it but may by-pass prediction. There may also be cases where we check in unnumbered series by ISBN or by bib #.


[MCS Check In]  [Cataloging Record]