email link

Princeton University Order Division Documentation

Attaching a Component

Continuations Check In
  Verify Cat Record
  Check In/Mark Piece
  Add to Cat Record
  Finish Up

First Piece Check In
  New Order

MCS Check In
  Cataloging Record

Continuations Check In Tips

Periodical Check In
  Check In Procedure
  Tips and Hints

Serials Cancellations

Serials Claims

Series Checks in Voyager

Serials Processing Policies
  Holdings Information

Title Changes
  Acquisitions Module
  Finishing up

Vendor Reports for Serials

Documentation Home

Serial Vendor Reports

Serial reports are posted using the expected issues list so that the information is readily available to staff . If this is a new order with no receipts, you will have to add a component to the order before posting the report or claim response. If the publication pattern is not clear and you must guess at the correct pattern to attach, use a Pop Up note to warn the next person to use the record to check the pattern.

Posting reports to a particular issue or issues (Example :"vol.2 not yet published")

1. Call up the appropriate record in Serials Check-in

2. Select the item from the pattern queue

  • Click on the Change issue button
  • Post the note
    • Sample : v.14 NYP due Dec.2002 10/02 haf
    • Sample : v.10, no.2 (2001) out of print per publ. 10/02 haf
3. Determine whether the issue should be removed from the expected issues list. (issue is out of print, will not be published, etc). If so, do a dummy or psuedo-receipt:
  • Check in the issue
  • Click on the History button
  • Select the issue, change Display in OPAC to No (it is confusing to staff and patrons alike to display a pseudo-receipt in the OPAC)
  • 4. Claim any issues that have been published but we have not received (for example : The report says "vol.7 is the latest published" and our last receipt is vol.6, claim vol. 7)

5. Return to the check-in record and fix the prediction date for the issue or the pattern as a whole.

Posting general reports about the status of a title as a whole:

Example :. "vol.3 no.2 and following are not yet published, no due date"

  1. Call up the appropriate record in Serials Check-in
  2. Put the message in a Pop Up note rather than attaching it to a specific issue
  3. Adjust the prediction date for the pattern as a whole

Special case : Converting old Geac orders

If you have a report on a title with a Geac type purchase order number (20 digit number beginning with 2 digit year), you must make a judgment call as to whether it should be converted, since by definition we have not received anything in at least 3 years. You may have to investigate to be sure we did not cancel the order prior to migrating off Geac. Consult supervisor if necessary.